Register and Transfer Agent and Corporate Secretarial

The role will be primarily responsible for administration of a portfolio of Funds, including providing investors and corporate services as necessary. The role holder shall be responsible for further strengthen the client base of Amicorp Fund Services in the country.
Main Responsibilities
  • Mail management; Filing, scanning.
  • Application of AML and compliance procedures.
  • Preparation of customer contracts (trust agreement, declaration beneficial ownership, domiciliation agreements, etc.).
  • Opening of bank account.
  • Management & update of internal databases.
  • Organization of meetings (with clients, intermediaries, legal counsel, notaries).
  • Organizing the incorporation of companies (i.e. communication with banks, notaries, Luxembourg administrations, customers, clients’ consultants, etc…).
  • Preparation of minutes of general meetings (Ordinary or Extraordinary).
  • Preparation of minutes of meetings of boards of directors or managers.
    Preparation of proxies.
  • Maintain the register of shareholders up-to-date.
  • Filing of annual accounts with the Register of Commerce and Companies.
  • Preparation and filing of excerpt of meetings, requisition form, mention.
  • Prepare and provide assistance in the preparation of procedures, notarial deeds (increase / decrease of share capital, dissolution, liquidation, etc.).

Other Duties:

  • Undertake the role of director, trustee, nominee, manager, partner, secretary, authorized signatory or any related position in internal entities or client entities of Amicorp Group, where necessary and required by the Management.
  • Undertake such other duties, related to the position, as may from time to time be agreed with Management.
Qualifications, skills, and experience
  • Bachelor or Master degree in Finance and Accounting.
  • At least 2 to 3 years of relevant working experience within the funds industry.
  • Strong commercial mindset, takes initiative, positive and proactive, dedicated, focused and revenue and target driven.
  • Excellent organizational, interpersonal and communication skills.
  • Excellent client facing skills. Well-developed spoken and written communication skills and the ability to tailor style to relevant audiences, and successfully liaise with people at different levels. Excellent English language fluency; additional languages preferred.
  • Strong analytical and problem solving skills, solution driven, highly organized and detail-orientated with good decision making and time management skills. Independent, hands-on and takes accountability to deliver solutions and results.
  • Ability to adapt and work in a smaller, dynamic local team environment; along with being part of a bigger matrix organization. Proven leadership and team player skills, with ambition to excel in the role.
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